{"id":3728,"date":"2021-04-19T13:00:27","date_gmt":"2021-04-19T11:00:27","guid":{"rendered":"https:\/\/www.bayoosoft.com\/unkategorisiert\/secure-and-efficient-management-of-file-storage-and-access-rights-at-the-university-of-salzburg\/"},"modified":"2025-08-13T15:55:53","modified_gmt":"2025-08-13T13:55:53","slug":"secure-and-efficient-management-of-file-storage-and-access-rights-at-the-university-of-salzburg","status":"publish","type":"post","link":"https:\/\/www.bayoosoft.com\/en\/bayoosoft-access-manager-en\/secure-and-efficient-management-of-file-storage-and-access-rights-at-the-university-of-salzburg\/","title":{"rendered":"Secure and efficient management of file storage and access rights at the University of Salzburg"},"content":{"rendered":"

Secure and efficient management of file storage and access rights at the University of Salzburg<\/h1><\/h1><\/div>

Satisfied customer since 2010<\/strong><\/p>\n

The University of Salzburg’s concept of using the econet Identity & Service Manager to delegate rights management to the specialist departments via Operator Services was a complete success. The administrators in the IT department and the helpdesk staff are freed from the day-to-day business of managing filing systems and authorizations. <\/p>\n

With several thousand students and staff, Paris Lodron University Salzburg (PLUS) is the largest educational institution in Salzburg. The name of the university, Paris Lodron, reflects its founding by Prince Archbishop Paris Lodron in 1622. Since the University of Salzburg was re-established in 1962, it has developed into a modern and vibrant university in Austria. <\/span><\/p>\n<\/div>

<\/span><\/div>

The task: Providing students and staff with group and project directories including access rights<\/h2><\/h2><\/div>

At the University of Salzburg, over 18,000 students and 2,800 employees in research, teaching and administration have to be provided with group and project directories, including access rights. The aim was to relieve the IT administration of this time-consuming manual work. In addition, the departments themselves were to be able to regulate access rights to their sensitive project and research data. <\/p>\n<\/div>

The result: automated directory management by the project managers<\/h2><\/h2><\/div>

With the university solution from econet, the processes for managing directories and access have been automated and transferred to the specialist departments. This means that project managers can now set up repositories for themselves or others and grant, change and withdraw access rights to them. <\/p>\n<\/div>

The advantages: Cost savings, as well as higher productivity and transparency<\/h2><\/h2><\/div>

The advantages of the econet solution can be summarized in 5 areas:<\/p>\n<\/div>

<\/i><\/div>
Cost savings: Significant reduction in administration costs<\/div><\/div><\/div><\/div>
<\/i><\/div>
Information security: Protection against unauthorized access through process-controlled assignment of rights and secure revocation of rights<\/div><\/div><\/div><\/div>
<\/i><\/div>
Higher productivity: speeding up processes, especially at peak times<\/div><\/div><\/div><\/div>
<\/i><\/div>
Transparency: Clear view of all assigned rights<\/div><\/div><\/div><\/div>
<\/i><\/div>
Control: Audit security and traceability when assigning rights<\/div><\/div><\/div><\/div>
<\/div><\/div><\/div><\/div>
<\/span><\/div>

The project: File Service Management at the University of Salzburg<\/h2><\/h2><\/div>

The effort involved in providing file repositories at large educational and research institutions is immense. At the University of Salzburg, over 20,000 users have to be provided with group and project directories for their work. <\/p>\n

Students need quick access to new project repositories. Access to sensitive data must be reliably withdrawn from all those who leave their project groups or end their studies or employment. Routine work that often keeps the entire IT team at large institutions on their toes and leads to bottlenecks and waiting times, especially at the change of semester. The simple and fast implementation resulted in a rapid delegation of rights assignment, with the specialist departments now regulating their own access and achieving higher productivity with lower administrative costs. <\/p>\n<\/div>

<\/i><\/div>
Delegation of the assignment of rights<\/div><\/div>
<\/div>
The University of Salzburg has decided to relieve the IT administration of the manual work involved in managing permissions to file and group repositories and to delegate it to the departments, where the knowledge of who should have which permissions to what lies.<\/div><\/div><\/div>
<\/i><\/div>
Quick and easy implementation<\/div><\/div>
<\/div>
The econet Identity & Service Manager, a software solution for the secure and efficient management of identities, rights and resources, was adapted to the needs of the University of Salzburg by econet’s specialists in just a few days. The teamwork with the project staff and the IT managers at the University of Salzburg was exemplary. <\/div><\/div><\/div>
<\/i><\/div>
Departments regulate their own access<\/div><\/div>
<\/div>
\n

With the help of the econet solution, the University of Salzburg was able to shift the processes of assigning authorizations to the departments. There, the project managers now assign the authorizations to their project and research data themselves or delegate the assignment of rights to senior employees. <\/p>\n<\/div><\/div><\/div>

<\/i><\/div>
Higher productivity, lower administrative costs<\/div><\/div>
<\/div>
\n

When project managers log into the econet Service Manager portal interface, they only see the directories they are authorized to manage. From here, they can also set up new repositories, authorize users to access them and name responsible persons with just a few mouse clicks. The changes in the target system, such as the entry of authorizations on the file server and synchronization with the Active Directory, are carried out fully automatically by the system without the need for IT staff. <\/p>\n<\/div><\/div><\/div>

<\/div><\/div>

The bottom line: automated access management to protect sensitive data<\/h3>\n

The University of Salzburg’s concept of using the econet Identity & Service Manager to delegate rights management to the specialist departments via Operator Services was a complete success. The administrators in the IT department and the helpdesk staff are freed from the day-to-day business of managing repositories and authorizations. With process-controlled authorization management, the University of Salzburg protects its sensitive data from unwanted access. The newly gained transparency prevents the unwanted accumulation of rights, enables the reliable revocation of access rights and makes the assignment of rights traceable by logging all actions. <\/p>\n

“Thousands of employees and students, as well as constant change, present us with major challenges in terms of user authorizations for data and project repositories. Every semester anew. We opted for the university solution from econet to ensure that all this is automated and regulated in accordance with the university’s security requirements. It couldn’t be better and our IT department is noticeably relieved.” – Dipl.-Ing. (FH) Thomas Wenninger, <\/span>COO, Head of IT Infrastructure, <\/span>University of Salzburg<\/span><\/b><\/p>\n<\/div><\/div><\/div>

More information security with our Access Manager<\/p>\n<\/div>

Your solution for file servers, SharePoint, Active Directory and third-party systems – From standardizing user and authorization management to supporting the provision of IT services: Optimize entire process chains with the BAYOOSOFT Access Manager and sustainably reduce operational costs while increasing information security at the same time.<\/p>\n<\/div>

Learn more<\/span><\/a><\/div><\/div><\/div>
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