Authorization concept:<\/span>
<\/strong>Best practice recommendation <\/strong> <\/h1><\/h1><\/div>IT security is an omnipresent issue for companies. Which employees really need access to certain sectors and access to (sensitive) data? What does effective protection against sabotage or hacker attacks look like?<\/p>\n
The German Federal Office for Information Security (BSI) recommends that critical infrastructures (KRITIS) have access controls – both physical and logical – among other things. A suggestion that is also relevant for companies without KRITIS classification.<\/p>\n
In terms of IT security, you therefore need an authorization concept that makes access traceable, protects against internal and external attacks and at the same time supports IT administration in a way that conserves resources. What aspects should you consider when designing such a concept? Find out in our blog post. <\/p>\n<\/div><\/div><\/div><\/div><\/div>
Three steps to your optimal authorization concept<\/h2><\/div><\/i><\/div>Define formal processes<\/h2><\/div><\/div>\nHow do employees receive new authorizations? And how are authorizations handled when employees leave the company or department? Establish a formal process that defines rules for assigning authorizations and how these are documented. Check whether additional measures, such as protective instructions, are necessary for highly sensitive data. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Designate responsible persons<\/h2><\/div><\/div>\nAssign responsibility for access rights to (sensitive) data to authorized persons. They formally decide which employees need access – following the need-to-know principle. The authorizations are only implemented technically once they have been approved by these persons. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Authorizations at directory level and via AD groups<\/h2><\/div><\/div>\nAvoid assigning authorizations to individual files. Instead, use a directory level where full access is not granted if possible. Aim for authorization management via AD groups instead of favoring individual users. In combination with authorization hierarchies that are as flat as possible, this ensures manageability. <\/p>\n<\/div><\/div><\/div>
<\/div><\/div>![\"Berechtigungskonzept](\"https:\/\/www.bayoosoft.com\/wp-content\/uploads\/sites\/5\/2026\/03\/SOFT_Berechtigungskonzept_BestPractices_Absatz.jpg\" "\\"SOFT_Berechtigungskonzept_BestPractices_Absatz\\"")
<\/span><\/div><\/div><\/div>\n\nBut before you establish these in your company, it is worth taking a look at your current authorization structure. Check: Are there historically grown authorization structures? <\/p>\n
Large amounts of unstructured data accumulate in the form of documents and files and the file server structure is becoming increasingly confusing. Who has which authorizations? If there is no overview, a security gap is created. <\/p>\n<\/div>\n<\/section>\n\n\nReasons for an opaque authorization structure can be:<\/p>\n
\n- Restructuring within the organization<\/li>\n
- Change of technical platform, people and areas of responsibility<\/li>\n
- Manual errors in the assignment of authorizations<\/li>\n
- Permanent manifestation of temporary interim solutions<\/li>\n
- Missing documentation or documentation that deviates from the technical conditions<\/li>\n
- Changing requirements for data access<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>
<\/strong>Best practice recommendation <\/strong> <\/h1><\/h1><\/div>
IT security is an omnipresent issue for companies. Which employees really need access to certain sectors and access to (sensitive) data? What does effective protection against sabotage or hacker attacks look like?<\/p>\n
The German Federal Office for Information Security (BSI) recommends that critical infrastructures (KRITIS) have access controls – both physical and logical – among other things. A suggestion that is also relevant for companies without KRITIS classification.<\/p>\n
In terms of IT security, you therefore need an authorization concept that makes access traceable, protects against internal and external attacks and at the same time supports IT administration in a way that conserves resources. What aspects should you consider when designing such a concept? Find out in our blog post. <\/p>\n<\/div><\/div><\/div><\/div><\/div>
Three steps to your optimal authorization concept<\/h2><\/div><\/i><\/div>Define formal processes<\/h2><\/div><\/div>\nHow do employees receive new authorizations? And how are authorizations handled when employees leave the company or department? Establish a formal process that defines rules for assigning authorizations and how these are documented. Check whether additional measures, such as protective instructions, are necessary for highly sensitive data. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Designate responsible persons<\/h2><\/div><\/div>\nAssign responsibility for access rights to (sensitive) data to authorized persons. They formally decide which employees need access – following the need-to-know principle. The authorizations are only implemented technically once they have been approved by these persons. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Authorizations at directory level and via AD groups<\/h2><\/div><\/div>\nAvoid assigning authorizations to individual files. Instead, use a directory level where full access is not granted if possible. Aim for authorization management via AD groups instead of favoring individual users. In combination with authorization hierarchies that are as flat as possible, this ensures manageability. <\/p>\n<\/div><\/div><\/div>
<\/div><\/div><\/span><\/div><\/div><\/div>\n\nBut before you establish these in your company, it is worth taking a look at your current authorization structure. Check: Are there historically grown authorization structures? <\/p>\n
Large amounts of unstructured data accumulate in the form of documents and files and the file server structure is becoming increasingly confusing. Who has which authorizations? If there is no overview, a security gap is created. <\/p>\n<\/div>\n<\/section>\n\n\nReasons for an opaque authorization structure can be:<\/p>\n
\n- Restructuring within the organization<\/li>\n
- Change of technical platform, people and areas of responsibility<\/li>\n
- Manual errors in the assignment of authorizations<\/li>\n
- Permanent manifestation of temporary interim solutions<\/li>\n
- Missing documentation or documentation that deviates from the technical conditions<\/li>\n
- Changing requirements for data access<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>
Define formal processes<\/h2><\/div><\/div>\nHow do employees receive new authorizations? And how are authorizations handled when employees leave the company or department? Establish a formal process that defines rules for assigning authorizations and how these are documented. Check whether additional measures, such as protective instructions, are necessary for highly sensitive data. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Designate responsible persons<\/h2><\/div><\/div>\nAssign responsibility for access rights to (sensitive) data to authorized persons. They formally decide which employees need access – following the need-to-know principle. The authorizations are only implemented technically once they have been approved by these persons. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Authorizations at directory level and via AD groups<\/h2><\/div><\/div>\nAvoid assigning authorizations to individual files. Instead, use a directory level where full access is not granted if possible. Aim for authorization management via AD groups instead of favoring individual users. In combination with authorization hierarchies that are as flat as possible, this ensures manageability. <\/p>\n<\/div><\/div><\/div>
<\/div><\/div><\/span><\/div><\/div><\/div>\n\nBut before you establish these in your company, it is worth taking a look at your current authorization structure. Check: Are there historically grown authorization structures? <\/p>\n
Large amounts of unstructured data accumulate in the form of documents and files and the file server structure is becoming increasingly confusing. Who has which authorizations? If there is no overview, a security gap is created. <\/p>\n<\/div>\n<\/section>\n\n\nReasons for an opaque authorization structure can be:<\/p>\n
\n- Restructuring within the organization<\/li>\n
- Change of technical platform, people and areas of responsibility<\/li>\n
- Manual errors in the assignment of authorizations<\/li>\n
- Permanent manifestation of temporary interim solutions<\/li>\n
- Missing documentation or documentation that deviates from the technical conditions<\/li>\n
- Changing requirements for data access<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>
How do employees receive new authorizations? And how are authorizations handled when employees leave the company or department? Establish a formal process that defines rules for assigning authorizations and how these are documented. Check whether additional measures, such as protective instructions, are necessary for highly sensitive data. <\/p>\n<\/div><\/div><\/div>
Designate responsible persons<\/h2><\/div><\/div>\nAssign responsibility for access rights to (sensitive) data to authorized persons. They formally decide which employees need access – following the need-to-know principle. The authorizations are only implemented technically once they have been approved by these persons. <\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Authorizations at directory level and via AD groups<\/h2><\/div><\/div>\nAvoid assigning authorizations to individual files. Instead, use a directory level where full access is not granted if possible. Aim for authorization management via AD groups instead of favoring individual users. In combination with authorization hierarchies that are as flat as possible, this ensures manageability. <\/p>\n<\/div><\/div><\/div>
<\/div><\/div><\/span><\/div><\/div><\/div>\n\nBut before you establish these in your company, it is worth taking a look at your current authorization structure. Check: Are there historically grown authorization structures? <\/p>\n
Large amounts of unstructured data accumulate in the form of documents and files and the file server structure is becoming increasingly confusing. Who has which authorizations? If there is no overview, a security gap is created. <\/p>\n<\/div>\n<\/section>\n\n\nReasons for an opaque authorization structure can be:<\/p>\n
\n- Restructuring within the organization<\/li>\n
- Change of technical platform, people and areas of responsibility<\/li>\n
- Manual errors in the assignment of authorizations<\/li>\n
- Permanent manifestation of temporary interim solutions<\/li>\n
- Missing documentation or documentation that deviates from the technical conditions<\/li>\n
- Changing requirements for data access<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>
Assign responsibility for access rights to (sensitive) data to authorized persons. They formally decide which employees need access – following the need-to-know principle. The authorizations are only implemented technically once they have been approved by these persons. <\/p>\n<\/div><\/div><\/div>
Authorizations at directory level and via AD groups<\/h2><\/div><\/div>\nAvoid assigning authorizations to individual files. Instead, use a directory level where full access is not granted if possible. Aim for authorization management via AD groups instead of favoring individual users. In combination with authorization hierarchies that are as flat as possible, this ensures manageability. <\/p>\n<\/div><\/div><\/div>
<\/div><\/div><\/span><\/div><\/div><\/div>\n\nBut before you establish these in your company, it is worth taking a look at your current authorization structure. Check: Are there historically grown authorization structures? <\/p>\n
Large amounts of unstructured data accumulate in the form of documents and files and the file server structure is becoming increasingly confusing. Who has which authorizations? If there is no overview, a security gap is created. <\/p>\n<\/div>\n<\/section>\n\n\nReasons for an opaque authorization structure can be:<\/p>\n
\n- Restructuring within the organization<\/li>\n
- Change of technical platform, people and areas of responsibility<\/li>\n
- Manual errors in the assignment of authorizations<\/li>\n
- Permanent manifestation of temporary interim solutions<\/li>\n
- Missing documentation or documentation that deviates from the technical conditions<\/li>\n
- Changing requirements for data access<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>
Avoid assigning authorizations to individual files. Instead, use a directory level where full access is not granted if possible. Aim for authorization management via AD groups instead of favoring individual users. In combination with authorization hierarchies that are as flat as possible, this ensures manageability. <\/p>\n<\/div><\/div><\/div>
<\/span><\/div><\/div><\/div>But before you establish these in your company, it is worth taking a look at your current authorization structure. Check: Are there historically grown authorization structures? <\/p>\n
Large amounts of unstructured data accumulate in the form of documents and files and the file server structure is becoming increasingly confusing. Who has which authorizations? If there is no overview, a security gap is created. <\/p>\n<\/div>\n<\/section>\n Reasons for an opaque authorization structure can be:<\/p>\n\n
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<\/span><\/div><\/div><\/div><\/div><\/div><\/div>![](\"https:\/\/www.bayoosoft.com\/wp-content\/uploads\/sites\/5\/2024\/02\/AccessManager.png\" "\\"BAYOOSOFT")
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