Published On: 23. November 2023

Wasum Shared accounts in hospitals are no longer up to date

For convenience and time reasons, hospital staff often work with shared accounts. This is quick and you don’t have to log into the system again for every transaction. However, this comes at the expense of data protection and IT security. So alternatives are needed. We will show you how you can continue to work conveniently and securely.

Reasons for using shared accounts

Working with shared accounts in hospitals or other healthcare facilities is not usually a deliberate practice, but can be due to various factors.

Hospitals often have a large number of healthcare professionals who need to access patient records, medical systems and other IT resources. Managing individual accounts for each employee can be administratively burdensome. Shared accounts are sometimes used to streamline and simplify access.

However, there may also be a lack of resources and expertise to establish and maintain a comprehensive user administration and security infrastructure. This is particularly the case in smaller or less well-funded healthcare facilities.

Another reason is time pressure. In emergency situations or busy areas such as the emergency room, employees may need to access information or systems quickly in order to save lives. In such situations, shared accounts can be set up temporarily to speed up the process.

However, this can be problematic for security and compliance reasons.

Why shared accounts are problematic

A lot of sensitive data is handled in hospitals. It is therefore particularly important to handle it with care.
But there are also other reasons for individual accounts:

Data protection and security
Hospitals process sensitive patient data and medical information. Working with shared accounts increases the risk of data breaches and unauthorized access to this information. Individual access for all employees enables better control over access to patient-related data and ensures compliance with data protection regulations.
Accountability and traceability
With shared accounts, it is difficult to track accountability for certain actions or access to certain data. Individual accounts allow activities to be clearly assigned to individual employees, which is important for identifying and rectifying misuse or errors.
Efficiency and productivity
Individual accounts make it possible to better manage authorizations and access to specific resources. This often leads to a more efficient and productive way of working, as employees can access exactly the information and resources they need without wasting time on unnecessary searching or reconciliation.
IT administration
Managing shared accounts can be complex for the IT department. Individual accounts are easier to manage, update and deactivate when employees leave the company or change their roles.
Audits and compliance
Hospitals are required by law to adhere to certain compliance standards and safety requirements. Individual accounts make it easier to carry out safety audits and comply with regulations.
Password security
Shared accounts often require passwords to be shared, which can compromise security. Individual accounts allow employees to create and manage their own secure passwords, reducing the risk of password leaks.
Individualization
Individual accounts allow employees to adjust their settings and preferences in order to optimize the way they work. This can increase satisfaction and productivity at work.

Are you afraid of forgetting passwords due to the changeover?

No problem: with our Access Manager Password Reset, you can reset your password yourself at any time without needing help from the IT department.

The AMPR also allows you to connect to HIS.

Meierhofer M-KIS is a specific implementation of a HIS (Hospital Information System) developed by Meierhofer AG. This software offers hospitals and healthcare facilities the opportunity to automate various processes, manage information efficiently, improve the quality of patient care and increase overall operational efficiency.

How we support you

Your solution for file servers, SharePoint, Active Directory and third-party systems – From standardizing user and authorization management to supporting the provision of IT services: Optimize entire process chains with the BAYOOSOFT Access Manager and sustainably reduce operational costs while increasing information security.

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